Finance & Office Assistant

Belfast, United Kingdom

Part Time

Mid Level

Role Overview
The Finance Assistant will assist the Finance team with accounts payable, accounts receivable and other transactional finance tasks, and will support the overall smooth running of the office and some HR admin and project work. The role will be office based, on a part-time, 1-year fixed term contract basis.

Our job descriptions are intended to be used as a good overview of the role but are not exhaustive. Teamwork is core and we approach our work with a can-do attitude, often getting involved in tasks and activities that are important for the team and provide new experiences and the opportunity to grow.

Key Responsibilities

Responsible for Accounts Payables activities including approval process for invoices and preparation of payment runs
Responsibility for Accounts Receivable activities including invoice preparation, validation and posting
Responsibility for all day-to-day cash management activities
Regular bank reconciliations
Company credit card management
Prepare Excel spreadsheets to track banking transactions and financial performance
Assist with month end procedures
Assist with the annual audit process
Support Finance, Office and HR led projects
Responsibility for the smooth running of the office, including liaising with the landlord and suppliers from time-to-time, weekly kitchen supply orders, ad hoc equipment and stationary orders
Admin support such as ad hoc travel bookings, HR system support, producing letters/documents, organising internal colleague events, maintaining office policies
Implementing and maintaining office policies and procedures, ensuing compliance with regulations
Prioritise emails and respond when necessary.

Key Experience & Qualifications

Minimum of 2 years experience in a similar Finance role; no previous HR experience is needed
Experience in Enterprise Software, such as Sage Intacct or similar software
Experience across Microsoft office applications including Excel
Experience of working within a finance functions and knowledge of accounting principles
Experience of working with foreign currency bank transaction and multicurrency general ledger accounting experience
Experience using HSBC.net is desirable but not essential
Some general experience of managing office supplies and equipment, coordinating with vendors and service providers, organising events (in or out of work!) and/or project work is a plus.

About You

Have the ability to manage a variety of tasks, manage time and workload effectively to ensure activities are completed to deadline
Have strong interpersonal skills, including communication, empath, and the ability to create a welcoming atmosphere
Proactively problem-solve, anticipating needs and taking initiative to ensure a good outcome for all
Have outstanding attention to detail and take immense pride in this aspect of all your work
Have a natural inclination to being planned and organised
Ability to work independently and as part of a team. Collaborating effectively with colleagues both in person and virtually.

Location

Belfast (Hybrid)

About Cirata
Trusted by global brands and industry leaders for more than 15 years, Cirata specializes in the modernization of data lakes into leading cloud platforms to enable game-changing Artificial Intelligence ("AI") and analytics. With Cirata, data leaders can leverage the power of AI and analytics across their entire enterprise data estate to freely choose analytics technologies, avoid vendor, platform, or cloud lock-in while making AI and analytics faster, cheaper, and more flexible. Cirata's portfolio of products and technology solutions make strategic adoption of modern data analytics efficient, automated, and risk-free. Visit https://cirata.com/.

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We are an Equal Opportunities Employer. We do not discriminate against our job applicants or employees and we aim to select the best person for the job. We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998. You are not obliged to answer the questions on this form and you will not suffer any penalty if you choose not to do so. Nevertheless, we encourage you to answer these questions. Your answers will be used by us to prepare and submit a monitoring return to the Equality Commission, but your identity will be kept anonymous. In all other regards your answers will be treated with the strictest confidence. We assure you that your answers will not be used by us to make any decisions affecting you, whether in a recruitment exercise or during the course of any employment with us. Community Background: Regardless of whether they actually practice a religion, most people in Northern Ireland are perceived to be members of either the Protestant or Roman Catholic communities. Please indicate the community to which you belong.* I am a member of the Protestant communityI am a member of the Roman Catholic communityI am not a member of either the Protestant or the Roman Catholic communityI would rather not say

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Finance & Office Assistant

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